Terminating Employment
Faculty: Lorie Martin
Other Salary Plans: Contact your DOHR Generalist
Employee Name and UFID:
Termination Date:
Obtain signed letter of resignation or other applicable separation documentation |
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If employee is a foreign national |
H1B or TN status, and leaving UF: Complete an End of Program form If transferring to another department or college within UF, the hiring department will work with UFIC to facilitate transfer |
J-1 status: If termination date is earlier than the DS-2019’s program end date, a statement of Program Reduction is completed in advance (Contact UFIC/EVS) |
OPT/CPT: Employee notifies their UFIC advisor if transferring to another US institution or leaving the US |
F-1 status: No special procedure |
Leaving UF -or- transferring to new department |
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Exit process | |
Provide Off-Boarding Guide to employee’s supervisor | |
Schedule exit interview on or near employee’s last day. Complete Employee Exit Checklist. | |
Temporarily reassign official supervisory designation(s) to an allowable employee (via job edit ePAF), as applicable | |
If employee is separating from UF, provide employee copy of Separation Memo, containing benefits and retirement contact info and link to Employee Exit Survey | |
Discuss the leave cash-out process | |
If employee is separating from UF, retrieve and destroy Gator1 card and P-Card if applicable. Email pcard@ufl.edu and provide cardholder name, UFID, and termination date. Retrieve all office keys (office, lab, etc). Ensure all UF property has been retrieved (computer, tablet, etc.) | |
If employee is transferring within UF, retrieve P-Card if applicable. Destroy card if employee not transferring elsewhere on campus. Retrieve all office keys (office, lab, etc). Ensure all UF property has been retrieved (computer, tablet, etc.) | |
If employee relocating, s/he is responsible for updating address in myUFL > My Self Service (to ensure W-2 is sent to correct location) and notifying Selective Service. Inform employee to notify UF of any future address changes to ensure W-2 is received. If the employee changes address after separation: Former Employee Address Change form |
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Enter termination date in ISA, using last date in position (for budgeting purposes, notifying property manager, after-hours building access, PHHP IT support) | |
Contact department DSA to terminate myUFL security roles, if necessary. If transferring to new department, remove PHHP affiliation to roles. | |
Verify security access terminated in all areas |
Leave cash-out (faculty or staff only) | |
Once ePAF termination has been approved by Central HR and calculations in myUFL are final (pay period which includes last-day-worked has ended), follow UF Instruction Guide to submit ePAF leave cash-out. | |
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PHHP 5/2019