TEAMS Staff Exempt / Non-Exempt Hire

Place Documents in S:Drive and email DOHR contact 

For DO use only
Notify Finance
Personnel File

GatorStart (GS) Hire   Yes    No

Employee Name:


Department Contact:

Hire Date:

Before Hire

Research Identity Management (UF Directory) for existing UFID (if new, person will establish a GatorLink once hire ePAF submitted)
If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR
Submit Foreign National Shell Request, if applicable
Background Screening Check
Letter of Offer (Approved in advance by your DOHR Generalist)
TEAMS Staff Exempt/Non-Exempt Hire
New Hire Demographic
Experience Verification (reference check)
Y/N Health Assessment
Y/N Nepotism Memo (approved at all levels prior to hire date)
Y/N Disclosure of Outside Activity Form (approved at all levels prior to hire date)
Before hire ePAF entered, dispense pool in PageUp –  List Job #
Job Code – if grant funded position, is Job Code CAS compliant?  Discuss any questions with the PHHP Research Core

PHHP requirements (Place in S:Drive with New Hire Documents)

Completed UF and PHHP checklists
Emergency Contact Form
Code of Conduct, PHHP
PHHP Account Reconciliation and Procedures Requirements (For staff responsible for ISA management only)
GatorStart completed confirmation

Final Administrator Tasks

IdM (UF Directory): If new to UF, set Deliver To field with person’s
Set “Network Managed By” (NMB) to department ID in Identity Management
PHHP IT Services Access Request
Complete employer section 2 of I-9
Enter ISA
Request Gator 1 card
Training Tracker
Enter distribution (notify Dean’s Office if DO funding involved)
Schedule one-on-one benefits appointment
Review information in college HRDB 1-2 weeks after hire


PHHP 3/2022