TEAMS Staff Exempt / Non-Exempt Hire

Place Documents in S:Drive and email DOHR contact

	For DO use only
	LOO
	HRDB
	Job
	Notify Finance
	Personnel File

GatorStart (GS) Hire Yes No

Employee Name:

UFID:

Department Contact:

Hire Date:

	Before Hire
	Research Identity Management (UF Directory) for existing UFID (if new, person will establish a GatorLink once hire ePAF submitted)
	If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR
	Submit Foreign National Shell Request, if applicable
	Background Screening Check
	Letter of Offer (Approved in advance by your DOHR Generalist) TEAMS Staff Exempt/Non-Exempt Hire
	New Hire Demographic
	Experience Verification (reference check)
Y/N	Health Assessment
Y/N	Nepotism Memo (approved at all levels prior to hire date)
Y/N	Disclosure of Outside Activity Form (approved at all levels prior to hire date)
	Before hire ePAF entered, dispense pool in PageUp – List Job #
	Job Code – if grant funded position, is Job Code CAS compliant? Discuss any questions with the PHHP Research Core

	PHHP requirements (Place in S:Drive with New Hire Documents)
	Completed UF and PHHP checklists
	Emergency Contact Form
	Code of Conduct, PHHP
	PHHP Account Reconciliation and Procedures Requirements (For staff responsible for ISA management only)
	GatorStart completed confirmation

	Final Administrator Tasks
	IdM (UF Directory): If new to UF, set Deliver To field with person’s gatorlink@mail.ufl.edu
	Set “Network Managed By” (NMB) to department ID in Identity Management
	PHHP IT Services Access Request
	Complete employer section 2 of I-9
	Enter ISA
	Request Gator 1 card
	Training Tracker
	Enter distribution (notify Dean’s Office if DO funding involved)
	Schedule one-on-one benefits appointment
	Review information in college HRDB 1-2 weeks after hire

PHHP 3/2022