TEAMS Staff Exempt / Non-Exempt Hire
Place Documents in S:Drive and email DOHR contact
For DO use only | |
LOO | |
HRDB | |
Job | |
Notify Finance | |
Personnel File |
GatorStart (GS) Hire Yes No
Employee Name:UFID: |
Department Contact:Hire Date: |
Before Hire |
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Research Identity Management (UF Directory) for existing UFID (if new, person will establish a GatorLink once hire ePAF submitted) | |
If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR
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Submit Foreign National Shell Request, if applicable | |
Background Screening Check | |
Letter of Offer (Approved in advance by your DOHR Generalist) TEAMS Staff Exempt/Non-Exempt Hire |
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New Hire Demographic | |
Experience Verification (reference check) | |
Y/N | Health Assessment |
Y/N | Nepotism Memo (approved at all levels prior to hire date) |
Y/N | Disclosure of Outside Activity Form (approved at all levels prior to hire date) |
Before hire ePAF entered, dispense pool in PageUp – List Job # | |
Job Code – if grant funded position, is Job Code CAS compliant? Discuss any questions with the PHHP Research Core |
PHHP requirements (Place in S:Drive with New Hire Documents) |
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Completed UF and PHHP checklists | |
Emergency Contact Form | |
Code of Conduct, PHHP | |
PHHP Account Reconciliation and Procedures Requirements (For staff responsible for ISA management only) | |
GatorStart completed confirmation |
Final Administrator Tasks
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IdM (UF Directory): If new to UF, set Deliver To field with person’s gatorlink@mail.ufl.edu | |
Set “Network Managed By” (NMB) to department ID in Identity Management | |
PHHP IT Services Access Request | |
Complete employer section 2 of I-9 | |
Enter ISA | |
Request Gator 1 card | |
Training Tracker | |
Enter distribution (notify Dean’s Office if DO funding involved) | |
Schedule one-on-one benefits appointment | |
Review information in college HRDB 1-2 weeks after hire |
PHHP 3/2022