Salaried Faculty Hire

Send to Lorie Martin

For DO use only
Notify Finance

GatorStart (GS) Hire   Yes    No

Documents completed via GS are indicated below

Employee Name:


Department Contact:

Hire Date:

Before Hire

Research UF directory for existing UFID (and if new, employee must establish a GatorLink).
If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR
Submit Foreign National Shell Request, if applicable
Background Screening Check
Letter of Offer (Approved in advance by Lorie)


Once letter has been fully executed:
Forward copy to Lorie
Email PHHP-Support ( providing new hire’s name, title, start date and current email address
If transferring grants, email the same information to Conroy Smith (, PHHP Assistant Director of Research

Y/N Health Assessment
Y/N Nepotism Memo (approved at all levels prior to hire date)
Before hire ePAF entered, dispense pool in InterFolio – Job #

PHHP requirements (forward with hire documents to Lorie)

Completed UF and PHHP checklists
Emergency Contact Form

After Hire is approved in myUFL

Schedule one-on-one benefits appointment with HSC HR Office (392-3786)
New employee must register in UFOLIO, UF’s eCOI system at, even if no outside activities to disclose (required for 0.26 FTE and above)
Enter distribution (notify Dean’s Office if DO funding involved)
Review information in college database
Enter ISA
IdM (UF Directory): If new to UF, set Deliver To field with person’s
Training Tracker
PHHP IT Services Access Request
DSA Request, my UFL Security Roles
Request Gator 1 card

PHHP 8.26.21