Salaried Faculty Hire

Send to Lorie Martin

For DO use only
Notify Finance

GatorStart (GS) Hire   Yes    No

Employee Name:


Department Contact:

Hire Date:

Before Hire

Research UF directory for existing UFID (and if new, employee must establish a GatorLink).
If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR
Submit Foreign National Shell Request, if applicable
Background Screening Check
Letter of Offer (Approved in advance by Lorie)


Once letter has been fully executed:
Forward copy to Lorie

New Hire Demographic
Y/N Health Assessment
Y/N Nepotism Memo (approved at all levels prior to hire date)
Before hire ePAF entered, dispense pool in PageUp –  List Job #

PHHP requirements (Place in S:Drive with New Hire Documents)

Completed UF and PHHP checklists
CV and three (3) letters of recommendation
Emergency Contact Form
Code of Conduct, PHHP
GatorStart completed confirmation

After Hire is approved in myUFL

Schedule one-on-one benefits appointment
New employee must register in UFOLIO, UF’s eCOI system at, even if no outside activities to disclose (required for 0.26 FTE and above)
Enter distribution (notify Dean’s Office if DO funding involved)
Complete employer section 2 of I-9
Review information in college database
Enter ISA
IdM (UF Directory): If new to UF, set Deliver To field with person’s
Set “Network Managed By” (NMB) to department ID in Identity Management
Training Tracker
PHHP IT Services Access Request
DSA Request, my UFL Security Roles
Request Gator 1 card

PHHP 4/2022