Salaried Faculty Hire

Send to Lorie Martin

	For DO use only
	LOO
	HRDB
	Job
	Notify Finance

GatorStart (GS) Hire Yes No

Documents completed via GS are indicated below

Employee Name:

UFID:

Department Contact:

Hire Date:

	Before Hire
	Research UF directory for existing UFID (and if new, employee must establish a GatorLink).
	If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR
	Submit Foreign National Shell Request, if applicable
	Background Screening Check
	Letter of Offer (Approved in advance by Lorie) PHHP PHHP/COM Once letter has been fully executed: Forward copy to Lorie Email PHHP-Support (rt@rt.phhp.ufl.edu) providing new hire’s name, title, start date and current email address If transferring grants, email the same information to Conroy Smith (roycon28@phhp.ufl.edu), PHHP Assistant Director of Research
Y/N	Health Assessment
Y/N	Nepotism Memo (approved at all levels prior to hire date)
	Before hire ePAF entered, dispense pool in InterFolio – Job #

	PHHP requirements (forward with hire documents to Lorie)
	Completed UF and PHHP checklists
	Emergency Contact Form

	After Hire is approved in myUFL
	Schedule one-on-one benefits appointment with HSC HR Office (392-3786)
	New employee must register in UFOLIO, UF’s eCOI system at https://coi.ufl.edu/, even if no outside activities to disclose (required for 0.26 FTE and above)
	Enter distribution (notify Dean’s Office if DO funding involved)
	Review information in college database
	Enter ISA
	IdM (UF Directory): If new to UF, set Deliver To field with person’s gatorlink@mail.ufl.edu
	Training Tracker
	PHHP IT Services Access Request
	DSA Request, my UFL Security Roles
	Request Gator 1 card

PHHP 8.26.21