Pre-Doc or Post-Doc Fellow Hire

Send to your Dean’s Office Human Resources Generalist

Employee Name: UFID:

Department Contact: Hire Date:

	Before Hire
	Establish UFID Number: Research UF directory for existing UFID (and if new to UF, employee must establish Gatorlink)
Y/N	Please indicate if Grinter funded (bi-annual payment of award made in October and March)
Y/N	Registration Requirements met (if appointing Pre-Doc Fellow, must meet minimum registration for tuition waiver if paid bi-weekly)
	If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR
	Submit Foreign National Shell Request, if applicable * Must forward MOU with FNTF to Tax Services
	Contracts and Grands reminder: Paperwork for all Fellowships on NIH Grants must go to Lisa Yates at Contracts & Grants, 123 Grinter Hall (telephone 352-273-3126). Approval forms must accompany packet to Level 1.
	FY22 NIH Notice

	PHHP requirements (forward to your DOHR Generalist after ePAF entered) **Pre and Post Doc Fellows do not receive Gatorstart Welcome email***
	Emergency Contact Form
	Degree confirmation for Post Doc Fellows
	Completed UF and PHHP checklists
	Background Screening Check

	After Hire approved in myUFL
	Enter LOA (tuition waiver) into myUFL (not necessary if providing lump sum payments)
	Enter distribution (notify Dean’s Office if DO funding involved)
	Enter ISA
	Training Tracker
	Request Gator 1 card, if appointee is new to UF
	GatorGradCare reminder: active GAs transitioning into a pre-doc fellowship have the option of GatorGradCare Cobra

PHHP 2/2020