Post Doc Associate Hire

Place Documents in S:Drive and email DOHR contact 

For DO use only
Personnel File

GatorStart (GS) Hire   Yes    No

Employee Name:


Department Contact:

Hire Date:

Before Hire

Research Identity Management (UF Directory) for existing UFID (if new, person will establish a GatorLink once hire ePAF submitted)
If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR
Submit Foreign National Shell Request, if applicable
Background Screening Check
Letter of Offer (Approved in advance by your DOHR Generalist)

FY22 NIH Salary Guidelines

New Hire Demographic
Y/N Health Assessment: Job-Related Health Risk Checklist
Y/N Nepotism Memo (approved at all levels prior to hire date)
Dispense pool in PageUp –  List Job #

PHHP requirements (Place in S:Drive with New Hire Documents)

Completed UF and PHHP checklists
Emergency Contact Form
Code of Conduct, PHHP
GatorStart completed confirmation
Official doctoral degree transcripts
Three (3) letters of recommendation or letter of transmittal

Final Administrator Tasks

IdM (UF Directory): If new to UF, set Deliver To field with person’s
Set “Network Managed By” (NMB) to department ID in Identity Management
PHHP IT Services Access Request
Complete employer section 2 of I-9
Enter ISA
Request Gator 1 card
Training Tracker
Enter distribution (notify Dean’s Office if DO funding involved)
Schedule one-on-one benefits appointment
New employee must register in UFOLIO, UF’s eCOI system at, even if no outside activities to disclose (required for 0.26 FTE and above)
Review information in college HRDB 1-2 weeks after hire

PHHP 3/2022