Post Doc Associate Hire

Send Hire Packet to your Dean’s Office Human Resources Generalist

For DO use only

GatorStart (GS) Hire   Yes    No

Documents completed via GS are indicated below

Employee Name:


Department Contact:

Hire Date:

Before Hire

Reminder: Post Doc Associates may be appointed up to 4 years (cumulative UF experience)
If sponsoring a graduate of a foreign university, post doc must provide education verification//equivalency, timely.
Research UF directory for existing UFID (and if new to UF, employee must establish a GatorLink).
If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR
Submit Foreign National Shell Request, if applicable
Background Screening Check
Letter of Offer (Approved in advance by your DOHR Generalist)


FY21 NIH Guidelines

Y/N Health Assessment: Job-Related Health Risk Checklist
Y/N Nepotism Memo (approved at all levels prior to hire date)
 Y Before hire ePAF entered, dispense pool in Careers@UF – Job #

PHHP requirements (forward to DOHR after ePAF entered)

NOTE: Use Post Doc Research employment class, and PDR workgroup in ePAF Hire form
Emergency Contact Form
Completed UF and PHHP checklists

After Hire is approved in myUFL

Benefits: New Post Doc Associates must enroll within 60 day from hire date
New employee must register in UFOLIO, UF’s eCOI system at, even if no outside activities to disclose (required for 0.26 FTE and above)
Enter distribution (notify Dean’s Office if DO funding involved)
Enter ISA
IdM (UF Directory): If new to UF, set Deliver To field with person’s
Training Tracker
PHHP IT Services Access Request
DSA Request, my UFL Security Roles
Request Gator 1 card

PHHP 7.7.20