PHHP New Employee Orientation Checklist
Department Contact: |
Hire Name: |
UFID: |
College Snapshot |
|
Overview of the College (e.g. how many faculty, students, and staff; the dean, the departments, and programs offered) and the College Mission Statement and Philosophy | |
Cover the Department/Program Area Mission Statement | |
Describe how the person’s individual job helps support the college and department | |
Review the Organizational Chart | |
Review Faculty and Staff in the Dept/Area and other critical College personnel (e.g. dean’s office business staff); provide new faculty online location citing the faculty senators | |
Review Faculty and Staff at UF and affiliated sites who are critical people for the person to know to do his or her routine job; make sure president, provost, and VP for health affairs are covered – provide contact information for personnel outside college who are critical for the employee to know to do their jobs on a routine basis | |
College website phhp.ufl.edu Review how to find college and departmental information; conduct a hands-on tour of our web site (provide Faculty Resources document for signature). |
Business and Personnel Aspects of Job |
|
If new employee, review: UFID, Gatorlink ID’s, and Gator1 card | |
Show employee how to access my.ufl.edu and its uses | |
Parking: Explain parking decal process and restrictions of parking areas http://parking.ufl.edu/decals/faculty-and-staff/ |
|
Payroll Review: time reporting and approval, UF work week, payperiod, paydates | |
Leave: Review the leave policy – how to request and obtain approval, how to fill out leave form, documentation required – provide copy of leave form in packet–Leave Entitlements | |
Overtime policy | |
Travel: discuss procedures for and approval of travel | |
State vehicles- review use of state vehicles and how to acquire | |
Office keys, business cards, supplies: Advise how and where to obtain. | |
Provide contact information in packet for discussion of benefits and worker’s compensation issues | |
HIPAA compliance | |
FMLA | |
PHHP Dress Code Policy | |
Faculty Guidelines for Ineligible Tenure Promotions |
Telephone and Computer Systems |
|
Office phones: Review how to use the phone, offer handout detailing features, explain different exchanges on campus | |
Microsoft Outlook review, accessing email from Webmail links, provide computer training location | |
Show employee the basic departmental set up regarding how to access files needed for job that already exist, the Share Drive, list.servs available to them | |
Review PHHP IT Support and how to request assistance | |
Review highlights of the Acceptable Use Policy (e.g. don’t share password, locking computer, protecting data). Refer to http://www.it.ufl.edu/policies/acceptable-use/acceptable-use-policy/ for full copies of Acceptable Use and Social Media policies. |
Additional Training Needed for Position
|
|
Fiscal records management | |
Student records | |
Research forms, DSR, and IRB procedures | |
Computer programs | |
Other training deemed essential for position |
HPNP Building, HSC, and UF Locations Critical to the Position – see Maps in Resource Guide |
|
Basic building layout and shared space with Nursing and Pharmacy – consider providing a tour to include dean’s office, departments, auditorium, and items noted below | |
Restrooms | |
Break areas – departmental and reception hall | |
Emergency exits and emergency procedures | |
Elevators – make sure include how to request assistance if stuck or in case of emergency | |
Student Services Center | |
Mail – Fed ex and routine business locations for mail |
Classroom Scheduling and Use |
|
How to request space, show web-based request system | |
Obtaining keys for classrooms and other areas | |
Using classroom computers and accessing IT support |
After Hours Policy (Faculty Staff Resources) |
|
Include review of SNAP and Emergency Phones, UF Health Protect Phone Ap | |
Contact University Police Dept. 392-1111, if unable to access building after hours |
PHHP 8/2018