OPS Temporary and Student Assistant/Federal Work Study Student Hires

Send to your Dean’s Office Human Resources Generalist

For DO use only
Notify Finance

GatorStart (GS) Hire   Yes    No

Documents completed via GS are indicated below

Employee Name:


Department Contact:

Hire Date:

Before Hire

Research UF directory for existing UFID (and if new, employee must establish a GatorLink). (Not necessary for student hires).
If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR
Submit Foreign National Shell Request, if applicable
Background Screening Check
Y/N Is individual a former UF employee? If yes, review Rules about reemployment
Y/N Health Assessment for individuals not on positions (INOP): Job-Related Health Risk Checklist
Y/N Nepotism Memo  (approved at all levels prior to hire date)
Y/N Disclosure of Outside Activity Form (approved at all levels prior to hire date)
Y/N Alternate Work Location Agreement (if applicable)
Choose appropriate OPS Job Code. If OPS Special Projects, include  project type and projected end date in comment section of hire ePAF
Dispense pool in Careers@UF Job #__________
If hire is a student:
Hours Extension Form for FTE exceeding .50 (up to .78) for total UF employment
Pay Rate Justification Form for students paid over $17.30 per hour
Y/N FWS award, if applicable (student print of Financial Aid Award page)

PHHP requirements (forward to DOHR after ePAF entered)

Emergency Contact Form
Completed UF and PHHP checklists

After Hire is approved in myUFL

Enter distribution (notify Dean’s Office if DO funding involved)
Enter ISA
IdM (UF Directory): If new to UF, set Deliver To field with person’s gatorlink@mail.ufl.edu (not necessary for student hires)
Training Tracker
PHHP IT Services Access Request
Request Gator 1  card (not necessary for student hires)

PHHP 8/2019