OPS Temporary and Student Assistant/Federal Work Study Student Hires
Send to your Dean’s Office Human Resources Generalist
For DO use only | |
HRDB | |
Job | |
Personnel File |
GatorStart (GS) Hire Yes No
Employee Name:UFID: |
Department Contact:Hire Date: |
Before Hire |
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Research UF directory for existing UFID (and if new, employee must establish a GatorLink). (Not necessary for student hires). | |
If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR | |
Submit Foreign National Shell Request, if applicable | |
Background Screening Check | |
Y/N | Is individual a former UF employee? If yes, review Rules about reemployment |
New Hire Demographic | |
Y/N | Health Assessment |
Y/N | Nepotism Memo (approved at all levels prior to hire date) |
Y/N | Disclosure of Outside Activity Form (approved at all levels prior to hire date) |
Choose appropriate OPS Job Code. If OPS Special Projects, include project type and projected end date in comment section of hire ePAF | |
Dispense pool in PageUp Job #__________ | |
If hire is a student: | |
Hours Extension Form for FTE exceeding .50 (up to .78) for total UF employment | |
Pay Rate Justification Form for students paid over $20.00 per hour | |
Y/N | FWS award, if applicable (student print of Financial Aid Award page) |
PHHP requirements (forward to DOHR after ePAF entered) |
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Completed UF and PHHP checklists | |
Emergency Contact Form | |
Code of Conduct, PHHP | |
PHHP Account Reconciliation and Procedures Requirements (For staff responsible for ISA management only) | |
GatorStart completed confirmation |
After Hire is approved in myUFL |
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Enter distribution (notify Dean’s Office if DO funding involved) | |
Complete employer section 2 of I-9 | |
Enter ISA | |
IdM (UF Directory): If new to UF, set Deliver To field with person’s gatorlink@mail.ufl.edu (not necessary for student hires) | |
Set “Network Managed By” (NMB) to department ID in Identity Management | |
Training Tracker | |
PHHP IT Services Access Request | |
DSA Request, my UFL Security Roles | |
Request Gator 1 card (not necessary for student hires) |
PHHP 2/2022