OPS Faculty (Adjunct) Hire

Send to your Dean’s Office HR Generalist

For DO use only
HRDB

GatorStart (GS) Hire   Yes    No

Employee Name:

UFID:

Department Contact:

Hire Date:

Before Hire

Research Identity Management  (MYUFL) for existing UFID.
If new to UF,  provide a department affiliation, individual’s personal email address, and phone number to prompt GatorLink Invitation email
Y/N If retired from UF, can’t be employed within 6 months of retirement date
If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR
Submit Foreign National Shell Request, if applicable
Background Screening Check
Letter of Offer (Approved in advance by your DOHR Generalist)
PHHP or  PHHP/COM
New Hire Demographic
Education and experience Verification (reference check). (If position posted, recruiter will verify education)
Y/N Health Assessment
Y/N Nepotism Memo  (approved at all levels prior to hire date)
Y/N HR600, required if primary employment elsewhere at UF–once signed, forward to HR600Request@ad.ufl.edu
Before hire ePAF entered, dispense pool in PageUp – Job #

PHHP requirements (forward with hire documents to DO HR)

Completed UF and PHHP checklists
CV and official transcripts
Emergency Contact Form
Code of Conduct, PHHP
GatorStart completed confirmation

After Hire is approved in myUFL

Schedule one-on-one benefits appointment
New employee must register in UFOLIO, UF’s eCOI system at https://coi.ufl.edu/, even if no outside activities to disclose (required for 0.26 FTE and above)
Enter distribution (notify Dean’s Office if DO funding involved)
Complete employer section 2 of I-9
Review information in college database
Enter ISA
IdM (UF Directory): If new to UF, set Deliver To field with employee’s gatorlink@mail.ufl.edu
Set “Network Managed By” (NMB) to department ID in Identity Management
Training Tracker
PHHP IT Services Access Request
DSA Request, my UFL Security Roles
Request Gator 1 card

PHHP 2/2022