OPS Faculty (Adjunct) Hire

Send to your Dean’s Office HR Generalist

	For DO use only
	LOO
	HRDB
	Job

GatorStart (GS) Hire   Yes    No

Documents completed via GS are indicated below

Employee Name: UFID:

Department Contact: Hire Date:

	Before Hire
	Research Identity Management  (MYUFL) for existing UFID. If new to UF,  provide a department affiliation, individual’s personal email address, and phone number to prompt GatorLink Invitation email
Y/N	If retired from UF: can’t be employed within 6 months of retirement date
	If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR
	Submit Foreign National Shell Request, if applicable
	Background Screening Check
	Letter of Offer (Approved in advance by your DOHR Generalist) PHHP or  PHHP/COM
	Experience Verification (reference check). (If position posted, recruiter will verify education)
Y/N	Health Assessment
Y/N	Nepotism Memo  (approved at all levels prior to hire date)
Y/N	HR600, required if primary employment elsewhere at UF–once signed, forward to HR600Request@ad.ufl.edu
	Letter of Transmittal
	Before hire ePAF entered, dispense pool in Careers@UF – Job #

	PHHP requirements (forward with hire documents to DO HR)
	Completed UF and PHHP checklists
	Emergency Contact Form

	After Hire is approved in myUFL
	Schedule one-on-one benefits appointment with HSC HR Office (392-3786)
	New employee must register in UFOLIO, UF’s eCOI system at https://coi.ufl.edu/, even if no outside activities to disclose (required for 0.26 FTE and above)
	Enter distribution (notify Dean’s Office if DO funding involved)
	Review information in college database
	Enter ISA
	Identity Management: If new to UF, set Deliver To field with employee’s gatorlink@mail.ufl.edu
	Training Tracker
	PHHP IT Services Access Request
	DSA Request, my UFL Security Roles
	Request Gator 1 card

PHHP 8.26.21