OPS Faculty (Adjunct) Hire
Send to your Dean’s Office HR Generalist
| For DO use only | |
| HRDB |
GatorStart (GS) Hire Yes No
Employee Name:UFID: |
Department Contact:Hire Date: |
Before Hire |
|
| Research Identity Management (MYUFL) for existing UFID. If new to UF, provide a department affiliation, individual’s personal email address, and phone number to prompt GatorLink Invitation email |
|
| Y/N | If retired from UF, can’t be employed within 6 months of retirement date |
| If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR | |
| Submit Foreign National Shell Request, if applicable | |
| Background Screening Check | |
| Letter of Offer (Approved in advance by your DOHR Generalist) PHHP or PHHP/COM |
|
| New Hire Demographic | |
| Education and experience Verification (reference check). (If position posted, recruiter will verify education) | |
| Y/N | Health Assessment |
| Y/N | Nepotism Memo (approved at all levels prior to hire date) |
| Y/N | HR600, required if primary employment elsewhere at UF–once signed, forward to HR600Request@ad.ufl.edu |
| Before hire ePAF entered, dispense pool in PageUp – Job # |
PHHP requirements (forward with hire documents to DO HR) |
|
| Completed UF and PHHP checklists | |
| CV and official transcripts | |
| Emergency Contact Form | |
| Code of Conduct, PHHP | |
| GatorStart completed confirmation |
After Hire is approved in myUFL |
|
| Schedule one-on-one benefits appointment | |
| New employee must register in UFOLIO, UF’s eCOI system at https://coi.ufl.edu/, even if no outside activities to disclose (required for 0.26 FTE and above) | |
| Enter distribution (notify Dean’s Office if DO funding involved) | |
| Complete employer section 2 of I-9 | |
| Review information in college database | |
| Enter ISA | |
| IdM (UF Directory): If new to UF, set Deliver To field with employee’s gatorlink@mail.ufl.edu | |
| Set “Network Managed By” (NMB) to department ID in Identity Management | |
| Training Tracker | |
| PHHP IT Services Access Request | |
| DSA Request, my UFL Security Roles | |
| Request Gator 1 card |
PHHP 2/2022