Graduate Assistant Hire

Send to your Dean’s Office Human Resources Generalist

GatorStart (GS) Hire   Yes    No

Documents completed via GS are indicated below

Employee Name:


Department Contact:

Hire Date:

Y/N Graduate School Funded Award (GSFA)
Y/N Indicate if other Dean’s Office funding or award and type of DO award:
Submit Foreign National Tax Form to Tax Services (if applicable)
Background Screening Check
Registration Requirements met
All new Letters must be approved in advance by your DOHR Generalist
Please use the following for new appointees/admissions only

Please use the following for continuing Graduate Assistants or new appointments for students who are previously admitted.

Updated 9/20/2019

Initialed and dated Addendum to the Letter of Appointment/Admission (Required with all new admissions letters or new appointments)
Y/N Health Assessment for individuals not on positions (INOP): Job-Related Health Risk Checklist
Y/N Nepotism Memo (approved at all levels prior to hire date)
Y/N Disclosure of Outside Activity Form (approved at all levels prior to hire date)
UF and PHHP checklist

PHHP requirements (forward with hire documents to your DOHR Generalist

Emergency Contact Form
Screen shot registration information
Completed UF and PHHP checklists

After Hire is approved in myUFL

Enter LOA (tuition waiver) into myUFL UF LOA Instructional Guide
Enter distribution (notify Dean’s Office if DO funding involved)
Enter ISA
Training Tracker
Gator Grad Care reminder: The Graduate School queries Active employment records in myUFL to determine eligibility. If a late hire will miss GGC sign up deadline, have the GA contact UF Benefits to inquire about registering for GGC.
PHHP IT Services Access Request

PHHP 4/9/2019