Graduate Assistant Hire
Send to your Dean’s Office Human Resources Generalist
GatorStart (GS) Hire Yes No
Employee Name:UFID: |
Department Contact:Hire Date: |
Y/N | Scholarship (if applicable) approved in scholarship database (SDB) |
If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR | |
Submit Foreign National Shell Request, if applicable | |
Background Screening Check | |
Registration Requirements met | |
Letter of Offer (Approved in advance by your DOHR Generalist) Graduate Assistant Letter of Appointment (Use for new and returning appointees/admissions) |
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Y/N | Health Assessment |
Y/N | Nepotism Memo (approved at all levels prior to hire date) |
Y/N | Disclosure of Outside Activity Form (approved at all levels prior to hire date) |
PHHP requirements (forward with hire documents to your DOHR Generalist
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Completed UF and PHHP checklists | |
Emergency Contact Form | |
Code of Conduct, PHHP | |
GatorStart completed confirmation |
After Hire is approved in myUFL |
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Enter LOA (tuition waiver) into myUFL UF LOA Instructional Guide | |
Enter distribution (notify Dean’s Office if DO/Graduate School funding involved) | |
Complete employer Section 2 of I-9 | |
Review information in college database | |
Enter ISA | |
Set “Network Managed By” (NMB) to department ID in Identity Management | |
Training Tracker | |
Gator Grad Care reminder: The Graduate School queries Active employment records in myUFL to determine eligibility. If a late hire will miss GGC sign up deadline, have the GA contact UF Benefits to inquire about registering for GGC. | |
PHHP IT Services Access Request |
PHHP 2/2022