Graduate Assistant Hire

Send to your Dean’s Office Human Resources Generalist

GatorStart (GS) Hire   Yes    No

Employee Name:


Department Contact:

Hire Date:

Y/N Scholarship (if applicable) approved in scholarship database (SDB)
If hiring a foreign national, see UFHR’s Hiring a Foreign National Checklist for guidance and PHHP’s Documents Checklist for documents that must be forwarded to DO HR
Submit Foreign National Shell Request, if applicable
Background Screening Check
Registration Requirements met
Letter of Offer (Approved in advance by your DOHR Generalist)
Graduate Assistant Letter of Appointment  (Use for new and returning appointees/admissions)
Y/N Health Assessment
Y/N Nepotism Memo (approved at all levels prior to hire date)
Y/N Disclosure of Outside Activity Form (approved at all levels prior to hire date)

PHHP requirements (forward with hire documents to your DOHR Generalist

Completed UF and PHHP checklists
Emergency Contact Form
Code of Conduct, PHHP
GatorStart completed confirmation

After Hire is approved in myUFL

Enter LOA (tuition waiver) into myUFL UF LOA Instructional Guide
Enter distribution (notify Dean’s Office if DO/Graduate School funding involved)
Complete employer Section 2 of I-9
Review information in college database
Enter ISA
Set “Network Managed By” (NMB) to department ID in Identity Management
Training Tracker
Gator Grad Care reminder: The Graduate School queries Active employment records in myUFL to determine eligibility. If a late hire will miss GGC sign up deadline, have the GA contact UF Benefits to inquire about registering for GGC.
PHHP IT Services Access Request

PHHP 2/2022