Posting a TEAMS, OPS or Student Position

Please contact your PHHP DO HR Generalist


Posting Periods for Each Category

You may post a position for as long as you wish, provided the minimum posting period is met. However, you may NOT extend an offer to a candidate while the position is still posting.  Be judicious about what posting length you choose.

Posting Category
Posting Required? Minimum Posting OUF Allowed Re-post Minimum
Staff Yes 7 days No 3 days
OPS/Student No No minimum No No minimum

Prior to Posting

An approved PSF is required for all TEAMS recruitments

Prepare a standard list of questions that can be used for all applicants
Review questions that can and cannot be asked, with hiring authority/anyone who is part of the interview process

  • Review the position description (“PD”) for currency
  • Contact Lorie Martin to establish new TEAMS PDs or PD review PD updates, prior to entering an ePAF to create/edit a position
  • Identify key people: hiring authority, interview team.  If access to the pool is needed, please include members in the search committee field of posting
    •  Determine who will manage applicant pool for status changes, dispensing candidates, etc.
    • Discuss recruitment documentation (Sunshine Law), maintained in the department
  • OPS/students: review job duties and responsibilities with Hiring Authority, see Posting Periods table

Ready to Post

Submit the job requisition via Page Up.

Include the following:

  • See Posting Periods table, below
  • Salary language: Expected starting salary range is $XX-$XX, negotiable, based on education, skills, and experience. (For exempt positions, list annual salary; for non-exempt, list hourly salary)
  • Minimum Requirements: Copy exact language from PD
  • Advertising Summary: Copy language from the PD, using a few key sentences (which appear as applicants scroll through jobs in jobs.ufl.edu)
  • Job Description: Copy language from the PD, removing percentages
  • Special Instructions to Applicants section, include the following:
    • Please provide a resume, cover letter, and references (and any additional requirements specific to the position such as a writing sample)
    • The University of Florida is an Equal Opportunity institution dedicated to building a broadly diverse and inclusive faculty and staff. Hiring is contingent upon eligibility to work in the United States.
    • This is a time-limited position
    • Inclusive Statements for Job Advertisements 
    • Health Assessment: Check box, if required in the PD
  • *OPS/students:
    Minimum Requirements: If an OPS position is posted requiring a PhD in Biostatistics, the position cannot be offered to applicants without a PhD in Biostatistics.  Better to state PhD in Biostatistics in Preferred Qualifications, and simply PhD, or Bachelor’s plus 6 years applicable experience, in Preferred Qualifications
  • Approvals section:  1. Choose your DOHR HR Generalist as level one, 2. Lorie Martin as Core HRVerify posting on jobs.ufl.edu

Position Has Posted

Departmental Admin emails hiring authority when position has posted and when position closes.

Posting Has Ended

  • Candidate pool review (notify your HR Generalist for any assistance)
    • If current or previous UF employee, review employment history, eligibility to apply for positions re probationary period elsewhere
  • Multiple interviews should be conducted (whether telephone, Skype, or on campus)
  • Veterans Preference of eligible candidates
  • Telephone Interviews to narrow down on campus or Skype interviews
  • No offer can be extended until the posting officially closes and clearance received from Core HR

Retention:

 

 

 

 

 

PHHP/11–2018